Tournament Policies & Procedures

Registration Instructions

Submit tournament entry fees one of the following ways:

 

Deadlines

Registration Deadline - Teams registering or paying after this date will incur a $50 late fee.

Registration Closed Deadline - Teams registering or paying after this date will incur a $100 late fee.

Move Fee* - Teams that move divisions after the team has been accepted (before or after the deadline) will incur a $50.

The move and its fee will only be applied if the move is available. If the move benefits the tournament, the fee will be waived at the discretion of the tournament director.

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Acceptance Criteria

Teams will be accepted on a first come, first served basis once a team has completed all registration requirements. Acceptance for all teams is always contingent on space available.

Registration Requirements:

  1. Register for the event on Sport Wrench/ OTTO
  2. Submit entry fee payment

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Refund Policy

  • If registration is paid online via Sport Wrench/ OTTO. Convenience fees are non-refundable.
  • All entry fees are nontransferable. A team may not apply this entry fee to any other tournament.
Teams PENDING that drop prior to the Registration Deadline Full Refund Less $25
Teams PENDING that drop between Late Registration Deadline & Registration Close Deadline Full Refund Less $150
Teams ACCEPTED that drop prior to the Late Registration Deadline Full Refund Less $150
Teams ACCEPTED that drop after the Late Registration Deadline No Refund

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Team Check-in

How to check-in on Sport Wrench:

(coming soon)

Important Notes:

  • Once a team has checked-in online, they will be unable to make changes to their roster
  • If a change is needed to be made after submission, the team must contact the tournament director

Miss online check-in? Teams will no longer be able to check in on-site and will need to email tournament staff to request opening check-in. No paper copies will be accepted.

 

Verified Rosters: 

  • All rosters must be signed and include a phone number
  • All USAV #s must be verified (players and coaches)
  • All coaches must have a cleared background screen, signed USAV Junior Club Personnel Code of Ethics, SafeSport certified, and be IMPACT certified to sit on the bench
  • Contact information on the roster will be used for emergency updates

Events hosted within the Lone Star Region need to comply with the above requirements and their roster must include:

  • COACH – at least 1 coach; all coaches must have a cleared background screen, signed USAV Junior Club Personnel Code of Ethics, SafeSport certified, IMPACT certified
  • SCORER– can be “in-progress” by clinic attendance or pre-registration Scorer Chair
  • REFEREE – can be “in-progress” by clinic attendance or pre-registration with Referee Chair
  • MINIMUM of SIX (6) Registered ATHLETES
  • SAFE SPORT (if applicable)- athletes turning 18 during the season, whose teammates are minors, will be required to take "Core" Center for SafeSport training upon turning 18

How to satisfy requirements:

  • Background screen and signed Code of Ethics: complete in USAV membership portal. 
  • To become IMPACT and SafeSport certified: take the course under USAV Clinics in the USAV membership portal. 
  • To become a Scorer or Referee applicant, go to www.lsvolleyball.org and use the "Officials" menu option. 
  • To become a registered member, go to www.lsvolleyball.org and use the “Membership” menu option. 

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